Media Accreditation Rules

APPLICATION PERIOD

Applications open on 1 June 2018 and close at 6pm on 1 July 2018.

ELIGIBILITY

Applications for accreditation will be granted to representatives of:
– Recognized daily newspapers, wire and news services (1 journalist and 1 photographer per publication)
– Recognized horseracing, fashion or legitimate news internet sites that change content daily (1 journalist and 1 photographer per publication)
– National and international horseracing magazines (1 journalist and 1 photographer per publication)
– National and regional lifestyle magazines and newspapers (1 journalist and 1 photographer per publication)
– News and sports magazines that regularly cover horseracing (1 journalist and 1 photographer per publication)
– Local and national radio stations and networks (1 reporter and one technician per station)
– Photographers with any recognised agencies (1 photographer per agency)
– Television crews commissioned to produce features on the event for licensed satellite or terrestrial TV stations (1 presenter, 1 director, 1 camera operator, 1 sound technician per production house).
– Video crews producing features for blogs or websites (1 presenter, 1 camera operator/technician).
– Online radio stations (1 presenter, 1 technician).
Credentials are not allocated to freelance writers or photographers who are not commissioned by an accredited news organisation to cover an event on their behalf (referring letter to accompany application).
Host broadcaster accreditation will be arranged directly with Gold Circle.

GENERAL MEDIA REGULATIONS

The following regulations apply to all members of the media:
1. All media will be issued with Accreditation which specifies the Access Areas [see below] to which the holder is allowed access. This accreditation must be visibly displayed at all times.
2. Media crews bringing camera or television equipment into the racecourse must enter via Gate 8 in Avondale Road or the Golf Course entrance, gate 15b in Mitchell Crescent and make all equipment available for inspection by security personnel if requested.
3. Media should observe appropriate horseracing etiquette and not disturb jockeys, trainers or horses and must adhere to all instructions from Gold Circle personnel on duty in areas close to horses.
4. Private VIP Enclosure Access: Please be advised that all hospitality venues/marquees on Greyville Racecourse are PRIVATE functions and media are not automatically allowed entrance. It is strongly advise that anyone desiring to visit a particular marquee or hospitality venue makes contact with the hospitality service provider before the race day.
5. Media are requested to observe reasonable requests from Gold Circle Media Management, Race Officials or Security Personnel without delay or discussion.
6. All Media reports must refer to the event by it’s full and correct title – the Vodacom Durban July – at least in the first copy reference to the event, and in photograph captions, and to use logos, without any alterations or modifications, as provided in Media Kit on this website.

PHOTOGRAPHY REGULATIONS

In addition to the general media regulations outlined above, the following photographic regulations apply:
1. Photo Accreditation will be issued only to personnel on assignment from recognized and accredited publications or news services.
2. Gold Circle reserves the right to refuse photo accreditation at its sole discretion.
3. Snap Shot traders and private commercial photographers are not allowed and will be asked to leave the premises should they be seen selling their photos to members of the public on Gold Circle and Royal Durban Golf Course Property.
4. Freelance photographers shooting on speculation will not be accredited.
5. Private VIP Enclosure Access: Please be advised that all hospitality venues/marquees on Greyville Racecourse are PRIVATE functions and photographers are not automatically allowed entrance. However, they may introduce themselves at the entrance and request permission to enter. It is strongly advise that any photographer desiring to visit a particular marquee or hospitality venue makes contact with the hospitality service provider before the race day.
6. Commercial exploitation of rider or racecourse photographs without the written consent of the riders or Gold Circle is prohibited.
7. A limited number of Gold Circle racetrack photographer accreditations will be issued. This will be entirely at Gold Circle’s discretion and will permit the bearer access into Restricted Areas, provided that he/she adheres to all applicable regulations contained in this document.

TELEVISION REGULATIONS

Gold Circle retains the exclusive right to originate live television broadcasts [including, but not limited to free-to-air, satellite, and home video) of the event from the racecourse. Gold Circle may grant these rights to an Official Host Broadcaster based on a detailed Host Broadcast Agreement.

Other television stations, networks or programmes may produce and broadcast genuine news or feature coverage of the event, provided they agree to the conditions stated in the regulations in this document. Any outlet [including those affiliated with the Host Broadcaster] providing news or feature coverage of the event must adhere to the following conditions:

1. News and feature reports may not exceed 10 [ten] minutes in duration and must be broadcast after the conclusion of the event.
2. Reports may not contain footage of the main horserace unless such footage is obtained from and credited to the Host Broadcaster.
3. Reports must be unbranded by any commercial sponsors and may not indicate or imply any association between the event and a commercial sponsor without the prior express written consent of Gold Circle.
4. Commercial exploitation of any obtained footage without written consent from Gold Circle is prohibited.
5. All television personnel are required to adhere to all applicable regulations contained in this document.

RADIO REGULATIONS

Any radio station wishing to broadcast from a private facility on Vodacom Durban July day must observe the following:
1. The broadcaster must apply for and be granted event media accreditation via the Gold Circle event media office accreditation process.
2. The broadcaster may not claim or imply any direct brand association with the Vodacom Durban July or status as an official radio/media partner to the event, either during pre-event on-air promotions or at the event itself.
3. The broadcaster may not display any public facing branding or publicly accessible broadcast points at the event.
4. The broadcaster may only carry live commentary of the Main Race if it is directly obtained from and credited to the SABC.
5. All radio personnel are required to adhere to all applicable regulations contained in this document

ONLINE REGULATIONS

Media Accreditation will be issued only to personnel on assignment from recognised horseracing, fashion or legitimate News Internet sites, as determined by Gold Circle in its sole discretion.
Individuals representing multiple interests (such as recognised horseracing magazines, as well as an Internet site) must agree to abide by all the applicable media regulations.

Gold Circle retains exclusive internet broadcast rights to the event.

No live or tape-delayed delivery of video footage of the event is permitted without the prior written consent of the management of Gold Circle.
1. Coverage must be part of the news portion of the site and must not purport to be live, play-by-play, or real-time coverage from the racecourse.
2. Photographic images of professional riders may be used for legitimate news coverage only, and may be used together with news stories during the day’s races, as long as photographs are not used with other real-time or near real-time information to create a “race by race” account of the day’s races.
3. Results and statistics may be distributed only in accordance with these regulations.
4. Commercial exploitation of any image without written consent from Gold Circle is prohibited.
5. All “online” personnel are required to adhere to all applicable regulations contained in this document

VIOLATION OF THE ABOVE REGULATIONS COULD RESULT IN REVOKING OF CREDENTIALS AND/OR LEGAL ACTION.

MEDIA ACCESS AREAS

Gold Circle will issue different Media Accreditation categories based on the areas which a member of the media may require access to. Media will only be allowed access to areas for which they have been accredited. Determination of which category a member of the media may be assigned remains the sole discretion of Gold Circle.

  1. GENERAL GROUND ACCESS: This allows accredited media entry into the racecourse and access to all public areas in accordance with all applicable regulations outlined in this document.
  2. RACING MEDIA CENTRE 3rdFLOOR: Exclusively for accredited mainstream racing journalists.
  3. PARADE RING MEDIA CENTRE: Alongside the parade ring. Media requiring workspace facilities during the event due to deadline restraints may be allocated space within the Media Centre at Greyville Racecourse. Limited space is available and allocations will be determined by Gold Circle at its discretion.
  4. GOLD CIRCLE MEDIA CENTRE: For Gold Circle3 staff and international media.
  5. PARADE RING: Accredited racing media only.
  6. WINNERS ENCLOSURE and TRACKSIDE: Very limited racing media, photographers and TC Crews.
  7. TRACK: Very limited photographers and host broadcaster TV camera crews

PRIVATE VIP ENCLOSURE ACCESS: Media may seek interviews with VIPs located in private hospitality enclosures [including Vodacom hospitality]. Access is subject to the approval and consent of the Private Enclosure owner. Prior arrangements need to be made with the managers of each hospitality venue. See here for full contact details.

RESTRICTED OFFICIAL AREAS: Media are required to follow the instruction of Gold Circle Officials at all times in these areas.

Comments are closed.